Friday 30 August 2024

August: What We Are Thinking About – Monthly Round Up

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Tuesday 27 August 2024

Supporting Mental Health: Impulse Control

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Love & Belonging In Schools

Students and staff need to feel comfortable in their learning environment. Here’s a round up of valuable snippets that Marianna Merritt shared in the session we hosted this winter: A Welcoming School Climate: Creating Spaces for Safety, Inclusion, and Belonging.

Meet Mariana

Mariana Merritt, MSW joined us from STOPit, where she serves as the Senior Director of Engagement and Program Development. STOPit provides solutions to help protect students, employees, and communities from social isolation, bullying, acts of violence, and basic needs challenges. Prior to her work with STOPit, Mariana worked with Communities in Schools of Tennessee as a Coordinator of Family Engagement, Coach, and Site Coordinator. 

belonging

Students Ask For Love And Belonging

Transcript:

Mariana Merritt: During the pandemic, [STOPit] realized that 85% of the tips that were coming through were actually students saying I need help. I’m not okay. And so reaching out for support, they created a sister platform called Help Me and so help me focus this on creating one to one connection. So students, families, staff can access support at any time that they’re having deep struggle. They can access resources if they’re felt needs, self help tools, information so that our teams aren’t just getting their information on somebody on TikTok with great lighting. But making sure that we’re empowering them with really valuable information about development, about what’s happening for them. 

And then the second button is access to a crisis counselor, 24 7 through crisis text line. We know that when people are in trouble, they have a hard time with the Google machine and making sure that they’re going to the right place. Okay.

transcri

And then finally that ask for help connects them to their school directly in an anonymous chat. They can self identify or they can leave it anonymous. They can also indicate how they would like to receive help back. So, my work with STOPit is really coming alongside of the company and our schools and thinking about How do we integrate? How do we engage our users and hear from them? What do they need? And then how do we create systems that make sense for schools? We know that schools are overwhelmed. And really wanting to make sure that our supports come alongside in a really helpful, kind of seamless way that allows them to align their supports. 

So I am loving all of the data that you’re exposing us to this morning. I have to say I wondered I just had a random wondering about middle school and why bullying would be your highest in middle school. And I just thought about how deeply middle schoolers feel rejection and acceptance of peers and how interpretation at the middle school level would absolutely drive their experience of what’s happening. And filter that lens of this is bullying, this feels like bullying to me because it is so deep.

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Thursday 22 August 2024

6 Simple Actions For School Leaders That Transform School Culture

In the fast-paced school environment, the little things often make the most significant impact- school leaders who pay attention to the small details can significantly influence staff morale, retention, and overall school culture.

Cate Reed, seasoned administrator, current Senior Vice President of Teach For America, and Possip Reporter, explores six seemingly small things to do that make a big difference in your school’s culture.

Below are ideas on how seemingly minor actions can lead to substantial positive changes in schools and offer practical strategies for school leaders to implement these actions effectively.

The Power of Small Gestures from School Leaders

It is easy to overlook the power of small gestures, but these can often have the most lasting impact. 

  • Acts of recognition, even as simple as a handwritten note or a verbal acknowledgment, can significantly make staff feel valued and appreciated. These small acts of kindness and recognition can improve morale and create a supportive work environment, enhancing staff retention.
  • Have a bulletin board prominently displayed for each month, calling out the birthdays of staff in the building or other anniversaries, such as years of service or other milestones. 

Sweat the Small Stuff

Attention to the finer details is crucial for school leaders. This means prioritizing accuracy, precision, and meticulousness in all aspects of work. Minor, incremental improvements can lead to significant innovations over time. Leaders who sweat the small stuff prevent errors and inspire their team to strive for excellence in their work.

  • For example, ensuring that documents are typo-free demonstrates a commitment to quality and sets a standard for the team. 
  • Hold firms to deadlines and meetings so that people see you value and respect their time. 

School Leaders

leaders

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Tuesday 20 August 2024

Helping Families Understand Academic Expectations and Course Placement

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Possip Spotlight: How OHDELA Uses Pulse Checks to Remove Barriers

Speed Read (tldr) of How OHDELA Uses Possip Pulse Checks to Remove Barriers

  1. Enhanced Family Engagement: OHDELA uses Possip to facilitate regular, real-time communication with families, replacing less effective end-of-year surveys with monthly feedback opportunities. This approach helps break down barriers and ensures family voices are actively heard and acted upon.

  2. Data-Driven Adjustments: Feedback from Possip has led OHDELA to implement significant changes, such as introducing “WYN Days” to better meet students’ needs for flexible learning and increased interaction with teachers. This responsiveness has improved student and family engagement.

  3. Effective Feedback Management: OHDELA employs a multi-tiered system to review and act on Possip feedback, involving school leaders and administrators in prioritizing and addressing concerns. This structured approach ensures swift action on both immediate issues and broader trends.

Read below for resources, tips, and the why!

The Ohio Distance and Electronic Learning Academy (OHDELA), a thriving full-time K-12 online charter school, serves thousands of students across Ohio. Unlike traditional brick-and-mortar schools, OHDELA receives state funding based on the actual hours students spend engaged in learning both online and offline.

Erin Milligan-Mattes, Possip Educational Consultant and a seasoned instructional leader who served in the Commissioner’s Office at the Tennessee Department of Education, shares best practices and advice to remove barriers to family engagement from Possip Partner, OHDELA.

OHDELA’s unique approach emphasizes the importance of providing a high-quality, engaging educational experience and actively involving families to ensure students stay connected. With Possip, OHDELA makes family engagement in a virtual context much easier!

Jump to...

What is the value of OHDELA using Possip to engage families?

OHDELA uses Possip to break down communication barriers and create a valuable outlet for family feedback. Despite the school’s large size of 8,000 students and 400 staff, and its distributed virtual model, Possip ensures families can easily share their input. 

As Chris Brooks, Head of School, explains, “Student and family engagement is an important part of how our school is funded. But more than the funding piece, I want to make sure that students and families are engaged in our curriculum and engaged in activities. We have a lot of outside of school events where we hope that families come together to create meaningful connections that, especially in the virtual school, are much more difficult to produce because students do not have the opportunity to interact with each other in the hallway or cafeteria or those common areas where students get to know each other outside of the classroom. 

“Because we do have such a large student body and multiple reasons that families have chosen to attend school virtually, it’s helpful to be able to have one way to get their voice in decision making. It’s  also helpful to ask families how they’re doing as a temperature check. Possip is a quick and easy way for them to interact with us and be able to give us their opinions on what’s happening”

How did your family engagement strategy shift with Possip?

Before using Possip, OHDELA depended on end-of-year satisfaction surveys that saw limited engagement and impact. Now, with Possip, families can share feedback routinely (once a month) via text or email  and the school can respond in real-time, making the listening process more effective and actionable.

As Chris explains, “We did an end-of-year satisfaction survey. It was just harder to get that family voice because it was another email coming from the school and everyone was ready for summer! That’s hard because even though we want families to read everything we put out there and respond to everything we ask for, they’re busy. The information we did get was after the fact instead of the multiple checks that we’re doing now.” 

Adjusting the School Schedule With Possip Data

In response to family feedback through Possip, OHDELA made several positive schedule changes, including replacing a full asynchronous day with “WYN Days” or “What You Need Days.” WYN Days allow students to catch up on work, have one-on-one time with teachers, enjoy alternating asynchronous time based on subject, and participate in family events. These changes have significantly boosted student and family engagement because they mee student and family needs  more effectively.

Chris explains what he was hearing from families, “What we started to see in the Possip surveys was that students and families really missed this asynchronous time . Family feedback also indicated they wanted more one-on-one time with teachers and more small group interactions. And so through that feedback, we adjusted the schedule to put back some asynchronous time called “WYN Day – What You Need.” This allows for students to work independently and gives us the ability to create more one-on-one and small group options within the schedule.

Additionally, thanks to Possip feedback, leaders at OHDELA took proactive steps to adjust individual student schedules. When a family flagged an incorrect student schedule in a Possip Pulse Check and provided their name for follow-up, OHDELA leaders swiftly intervened. They promptly had the school counselor reach out to the family to address and resolve the scheduling issue.

Systems for Reviewing and Acting on Possip Data

To manage the substantial volume of feedback (some reports have over 1000 comments) from Possip Pulse Checks, OHDELA follows these strategic steps:

  1. Prioritize follow-up comments to address immediate concerns.
  2. Analyze trends to identify potential areas for district or school-level action.
  3. Delegate feedback and action items to school-level leaders when their expertise or context is more relevant.
  4. Streamline follow-up processes at both the school and district levels to optimize teacher time.
  5. Regularly compile and share positive feedback from Possip in Excel format with staff in order to recognize and celebrate the team throughout the school year.

OHDELA has developed a multi-tiered process for reviewing and leveraging Possip data to ensure  swift and effective action. First, school leaders, including the Head of School, Special Education Director, Director of Academics, Director of Student Services, and Director of Operations, examine and respond to the data. Second, they delegate specific actions to school-level administrators for further follow-up, if necessary. At this point,school level principals and assistant principals are actively involved in analyzing the data and initiating follow-up procedures.

OHDELA has prioritized family engagement and initiated positive change throughout the school by listening to families. In spite of the challenges that come from leading a large, distributed virtual school using Possip has enabled OHDELA to cultivate a culture of communication and responsiveness. OHDELA has implemented strategic adjustments in scheduling, individual student support, and more to demonstrate its commitment to family voice and a high-quality educational experience for all students.

OHDELA 

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Thursday 15 August 2024

How Listening Can Lead to Less Work

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Practical AI Tips for School Administrators

Speed Read (tldr) of Practical AI Tips for School Administrators

1. Enhance Efficiency by Automating Routine Tasks: Utilize AI to streamline administrative duties such as scheduling, record-keeping, and report generation. This can save time and allow administrators to focus on strategic planning.

2. Improve Data Management and CommunicationImplement Artificial Intelligence-powered chatbots and virtual assistants to manage parent and student inquiries, and analyze feedback to guide decision-making.

3. Address Challenges Like Bias and Fairness: Be vigilant about the potential for AI to perpetuate biases and ensure equitable outcomes in its recommendations.

Read below for resources, tips, and the why!

Artificial Intelligence can be incredibly helpful to school administrators by enhancing efficiency, decision-making, policy making, and overall management. 

Cate Reed, seasoned administrator, current Senior Vice President of Teach For America, and Possip Reporter, share best practices and tactics for school leaders to use generative artificial intelligence tools effectively. 

While it is important to keep in mind possible barriers to effectively using Artificial Intelligence, those challenges can be overcome with due diligence to ultimately help make your life as a leader easier! Note that this article only covers AI tips for school administrators, not educators or students. We’ll cover that soon and realize the depth of the conversation about digital learning, without even considering generative AI!

Jump to...

What Is Generative AI?

AI is short for Artificial Intelligence. Generative AI is a tool that creates content based on predictive modeling – in other words, it uses the language it was trained on to predict what word (or even syllable) would make sense next to answer your question or fulfill your request. To work with a generative Artificial Intelligence model, you interact with it like you would an assistant with prompts such as “Build a three day itinerary for a trip for two to Miami” or “What kinds of dishes can I make in under 30 minutes with these ingredients: x, y, z.” 

If you have never worked with a large language model like Google’s Gemini or ChatGPT, use one of those prompts (or make up your own) and see what you get!

Ways AI Can Assist School Leaders

Here are several key areas where Artificial Intelligence can be beneficial in the day to day work of a school:

1. Data Management and Analysis

  • Student Performance Tracking: Artificial Intelligence can analyze student performance data to identify trends, strengths, and areas needing improvement.
  • Attendance Monitoring: Automated systems can track attendance, identify patterns, and alert administrators to potential issues.

2. Efficiency with AI – Tips for School Leaders

  • Automating Routine Tasks: AI can automate administrative tasks such as scheduling, record-keeping, and report generation, freeing up time for administrators to focus on more strategic tasks.
  • Resource Allocation: Artificial Intelligence can optimize the allocation of resources like classroom space, staff schedules, and budgeting, ensuring efficient use of school assets.

3. Communication

  • Parent and Student Communication: AI-powered chatbots and virtual assistants can provide instant responses to common inquiries from parents and students, enhancing communication and engagement.
  • Feedback and Surveys: Artificial Intelligence can analyze feedback from parents, students, and staff to identify areas for improvement and inform decision-making.

Here are more ideas! Bringing AI to School: Tips for School Leaders, 5 Tips for Using AI in the Classroom, and 5 Strategies for Success in Bringing AI to Schools.

AI Tips for School Administrators

Consider using Artificial Intelligence to crowdsource and draft strong school policies for your school. Here are some concrete ideas and tools:

  • Text Generation Tools: Tools like OpenAI’s GPT-3 can generate coherent and contextually relevant policy drafts.
    • Sample prompt: “Write a school policy for excused and unexcused absences.”
  • Survey and Feedback Analysis Tools: Tools like SurveyMonkey, Qualtrics, or Possip can gather stakeholder input. Use Artificial Intelligence as a thinking partner to quickly analyze large volumes of data and start generating ideas.
    • Sample prompt: “Use all these Possip parent comments from last month to generate 2-3 concrete recommendations we can implement next month.”
  • Legal Research Tools: Tools like LexisNexis and Westlaw Edge, equipped with Artificial Intelligence capabilities, can ensure legal and regulatory compliance.
    • Sample prompt: “Generate a list of potential risks schools face with transportation and ways to mitigate them.”
  • Document Review Tools: Tools like Grammarly and Hemingway can enhance the readability, simplification and professionalism of the policy documents.
    • Sample prompt: “Take this parent email and make it 50% shorter and rewrite it in Spanish at an 8th grade level.” 

What Challenges Should School Administrators Expect When Using AI?

While Artificial Intelligence can offer benefits to school administrators, there are several challenges and considerations you should consider.

1. Privacy and Data Security: 

  • Ensure all data put into AI is secured and aligned with FERPA laws.  

  • Make sure your technology team has checked to protect any AI tools you use from cyberattacks.

2. Bias and Fairness: 

  • AI often crowdsources answers, which can accidentally perpetuate bias.  Ensure the outcomes you get feel aligned and equitable.

  • Before expecting students to use AI, ensure they know the rules of the road and have equitable access to the tools. 

3. Transparency and Explainability: 

  • AI won’t generate rationale on why it created a recommendation or idea unless you ask it to.

  • Be sure you agree with what is generated and can stand behind it with your school community.

By using artificial intelligence capabilities, and considering challenges, school administrators can harness the power of AI. It is also critical to minimize risks to ensure positive outcomes for kids and families. With all the time you and your teachers save, you could teach other practical life skills!

AI

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Get – And Keep – High Quality Staff Using Pulse Checks

As a leader in the workplace, you need staff members who are a good, quality fit for your organization and you want them to stay. If you’re a school leader, you already know that hiring – and keeping – highly qualified, enthusiastic teachers is essential to the success of a school. 

Virginia Williams, Possip reporter with a background in Elementary Education & Special Education, shares ways to use the responses and data you get from Pulse Check to get and keep high quality staff.

Let’s Start With Your Sentiment Question

It’s more than just asking how they feel. Use the Pulse Check sentiment question to reflect on what’s working for high quality staff members – and what’s not.

Possip Partners can ask a simple question to their staff each week:  “Are you happy working at _____ this week?” Your team is invited to answer with “yes” or “no” and are given the opportunity to elaborate with praise or feedback. Rather than simply viewing those “yes” and “no” percentages (and giving yourself a well-deserved pat on the back for creating a positive work environment!), consider more closely examining those staff responses from week to week.  

We know that happy employees are good for companies, regardless of industry. But you can use the data you collect to reflect with your leadership team by asking yourselves the following questions:  

  • Who consistently answers that they are “happy” working at our school?  
  • Are there any trends worth noting?  
  • Are there certain teams, departments, or grade levels that are happier than others?  
  • Have there been any significant changes from one week to the next? 
    • For example, were there certain teams or staff members who were consistently “unhappy”, but then suddenly started responding “happy” after you made a change to an expectation or routine?  

In addition, if you’re wondering what to do about anonymous responses, don’t worry – you can ask Bonus Questions to dig a little deeper and learn more, even if you don’t know exactly which teammates are responding “yes” or “no” from week to week.on wh

get and keep high quality staff.

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Tuesday 13 August 2024

6 Parent Engagement Measures That Aren’t Meetings

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Thursday 8 August 2024

Build Relationships as a First-Year Principal

Congratulations! You earned your first principalship. Your commitment to teaching and learning and student success has provided you with an amazing opportunity to do great things for students. First-year principals can also face challenges.  You may be following in the footsteps of a treasured leader who has been at the school for decades. Or, you may be replacing someone who struggled or with whom staff or families butted heads. Regardless, for goal-oriented doers who are in a new role, it can be tempting to immediately start down the path of making changes instead of what matters most in the long run: you need to build relationships.

Cate Reed, seasoned administrator, current Senior Vice President of Teach For America, and Possip Reporter, gives advice for relationship-building and encouragement to first year principals.

Consider instead focusing your efforts on connecting with all kinds of people so you have the grace and goodwill to try out new things over time.  Being creative and leaning into your gifts and interests can pave the way for long-term success!  When you have strong relationships with the people that you spend every day with, you enjoy your work even more!

Think through all the people with whom you will spend your time.  Determine how you can learn more about them and share more about yourself. Here are some tips for making the most of the first moments in a new principal job through genuine relationship-building:

Build Relationships With Teachers

It’s critical to build relationships with teachers to promote collaboration, foster a sense of community, and create a supportive work environment. Strong relationships with teachers also enhance communication, trust, and ultimately contribute to improved teaching practices and student outcomes.

Tips: 

  • Set up one one-on-one meetings with as many teachers as you can and set the expectation that the meetings are to truly get to know one another.  Ask them about themselves, their interests, hobbies, and what brought them to teaching.  Share your own story and commit to finding one thing in common with each teacher you meet. 
  • Create a public calendar so people can sign up on their own time, and so they can see that you truly are opening your door to everyone.  This gives everyone a window into how you spend your time, and you want to meet and learn from the people on the front lines in classrooms.

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Tuesday 6 August 2024

Making a Great Car Line Experience: Car and Transportation Solutions

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9 Ways to Make the Best First Day of School Ever – for Parents, Teachers, and Kids!

Speed Read (tldr) of 9 Ways to Make the Best First Day of School:

  1. Establish Routines: Start early to establish school routines, including sleep schedules, homework times, and morning preparations. Consistency helps maximize productivity and minimize stress for everyone involved.

  2. Engage in Meaningful Communication: Encourage open communication with children about their school day by asking specific questions beyond the usual “How was school?” This approach helps parents get more detailed insights and fosters meaningful conversations.

  3. Celebrate and Connect: Plan activities to celebrate the first day and maintain positivity throughout the week. Whether it’s through small gifts, mid-week activities, or sending postcards, these gestures help build a supportive and engaging school community.

Read below for resources, tips, and the why!

Table of Contents

First things first: What is Possip? Possip lets people quickly share praise and feedback so that it’s easier for your staff, families and community to engage! Possip uses your responses to tackle problems and remove barriers such as language, education, transportation, or technology.

This article was originally posted August 2022. We’ve updated the content and provided a few additional ideas for first day of school!

We can even sneak in a Bonus Question of your choice to help answer more specific needs. We used a Pulse Check with our teammates to get their ideas on how to make back-to-school more seamless and enjoyable. Here is what we came up with! 👇🏻

1. Families: Consider a “nice to meet you” first day of school teacher gift.

We don’t have to wait until May to celebrate the hard work teachers do. Help your child pick out or create a simple gift for their new teacher. For ideas, check out this article: Gift Ideas for Teachers!

2. Teachers: Embrace plain wall space.

Teachers, less “busy” walls are actually supported by research to help students focus in class, so don’t fret about decorating every space before the kids show up! For more tips for teachers for this first day, check out this article: Pre-First Day Pro Tips for Teachers.

3. Everyone: Establish your ‘in school” routine.

As soon as you can, establish a routine. Figure out sleep and homework schedules. Sticking to a routine will help you maximize your time.

4. Everyone: Practice routine before the first day of school starts.

Have your kids wake up at the right time a few days before school starts. In addition, have them practice opening lunch items, raising their hands and asking for help.

5. Parents: Plan a Boo Hoo / Whoo Hoo breakfast or coffee date.

Parents, after you snap those pics and drop off your adorable kiddos, head to a friend’s house or local coffee shop and meet up with all your parent buddies who also made it through summer and first day jitters. You did it! The kids are in great hands. 

6. Everyone: Have a first day of school celebration! (maybe donuts).

Let yourself have fun and mark the start of a new school year with some celebrating (and donuts).

7. Parents: Try new ways to get your kids get talking. (7 tips for you!)

We know the feeling. You want to get your kids talking and know about every minute of your children’s days of school (What did you learn? What did you have for your lunch? Did you make friends? How is your teacher?).  Yet the conversation in the car after pick up, or during dinner, or dropping off at basketball is, “It was fine.”

Before your mind gets to racing that your child is suffering through bullying or boredom, rest easy.  You may just need to ask a slightly different question. Here are some tips to avoid the dreaded “fine,” and get your kids sharing about their days of school.   

If you want to read more, we recommend “How to Talk So Kids Will Listen & Listen so Kids Will Talk,” to get sentence stems to get kids talking and cues adults for how to listen and respond in a way that encourages children to share.

7 Tips To Get Kids Talking!

Ask a different question.  

Instead of “How was school?” ask a different question – or at least expect that “how was school” is the beginning, softball question.  Your kid just spent eight hours in a busy place and it’s hard for children (and adults) to isolate what happened. Let’s be real – what is your default answer to “how was your day?”

Instead, ask about a specific part of the day.  

    • Tell me about recess today.  Who did you play with? What game did you play?
    • Did anything embarrass you at school (or work :))  today? What happened? Say more.
    • Did you feel prepared for your test today? Why or why not?
    • What did you have for lunch? Was it good?
    • Did you make anyone laugh today?
    • What was your high (or low) today?
    • Who did you sit with at lunch?
    • Who were you most excited to see today?
    • Which teacher do you think will be your favorite this year? What did they do?
    • Did you get lost or have trouble finding any of your classes?
    • Did you laugh today? What made you laugh?

Fear not: Ask.

If there’s something specific you want to know- ask that! Our kids know when we’re trying to get “at” something and therefore, are more likely to respond to specific questions. Are you worried about their math class? A student they struggled with last year being in their class again? Ask specifically about that and be ready to listen. While it can be hard to not respond, simply sharing an assuring “oh really!” or “say more!” can get kids talking even more.

Create a sharing routine!

While activities like “Rose and Thorn” or “High and Low” may be habit from summer camp or closing circle at school, it’s also a great addition to the car ride home or dinner conversation. You can use these bits of conversation to follow up on later.  When kids know they are going to have a question to answer over the day their brain gets more primed it. And while answers can be generic – and honestly not that interesting – when they are younger, as they age their answers get more interesting and revealing.  And make sure you are sharing too – both to model for them and remind them that highs and lows are part of life.

Share something yourself.

Back to school is a transition time for you, too, and sharing what’s new or hard or especially fun for you helps create a shared discussion, rather than Q&A. Your kids love knowing that you too feel the emotions they do – fear, joy, excitement, embarrassment.  And, make sure to tell them why you want to know about their day, and how happy it makes you when they share.

Steal classroom practices!

An emotion chart doesn’t need to be constrained to the classroom.  It can help your younger children communicate their emotions more precisely and build their emotional vocabulary at the same time. Are they happy with the school, or are they excited about their new friend? Did they have a bad day or are they frustrated with how hard reading is this year?

Multi-task/take the pressure off the conversation! 

Do something else while chatting: take a walk, make a snack together, play a card game, run a mysterious errand that includes a long car ride, and let the conversation come from there. Kids are asked a whole lot of things during the day, so having a few minutes to shift their brain and attention to something else will help them open up.

Getting kids to talk isn’t easy – but it is doable. Just be specific, be consistent, be authentic, and have fun!  And then you can share back some of what you’re learning back with your school if you are a Possip parent :).

8. Everyone: Plan a mid-week activity.

  • Parents: Plan a mid week after school activity to give your child(ren) a fresh change of atmosphere. 
  • Students: Set aside a mid week check-in with a classmate or friend to share how returning to school was. 
  • Teachers: Choose a teacher buddy & order lunch ahead together from your favorite place.

9. Teachers: Send postcards to your new class.

Send your new class postcards about anything you want! This can be a great way to build community and get to know each other.

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